Administrative Assistant - Motor Division

Summary

Provide administrative support to the Nashville Motor Division Operations.  Duties include general clerical, multi-line receptionist, MS Office and project-based work.  Project a professional company image through in-person and phone interaction.

Responsibilities

1. Answer multi-line telephones and transfer calls to proper staff members.
2. Enter time records into the accounting system and supply supporting documentation to accounting personnel.
3. Meet and greet clients in a cordial, professional manner.
4. Perform general clerical duties including data entry, typing, Excel, but not limited to, photocopying, faxing, mailing, and filing.
5. Sign for and distribute courier delivered packages.
6. Create and modify documents using Microsoft Office, specifically customer required reports and documentation.
7. Research, price, and requisition office supplies.
8. Coordinate with the necessary vendors to ensure proper operation of office equipment such as, but not limited to, photocopiers, fax machines, vending machines, and telephones.
9. Oversee timely processing of invoices and tracking expenses to support ongoing review and analysis of overall budget.
10. Open and close Repair Orders (RO’s).
11. Perform weekly billing operations on projects that have been completed.
12. Maintain a Monthly Billing Summary for use by the VP/GM and other management personnel.
13. At the request of the Service Center Manager, the Administrative Assistant shall schedule and coordinate general meetings. This may include sending meeting invitations, booking meeting room resources, coordinating the delivery of snacks and/or meals, and other activities related to the meeting.

Secondary Duties:

1. Provide back-up support for other administrative staff.
2. Other duties as assigned.

Requirements

Education and/or Experience:

• High School Diploma or GED REQUIRED
• 3 plus years of related administrative or customer service experience required.
• Relevant experience in a manufacturing or motor shop environment preferred.
• Proven record of accomplishment in dependability, being a fast learner, honesty, adaptability to change and excellent people skills.

Benefits

• Medical, Dental, Vision, and Rx.
• Flexible Spending Account
• Short- and Long-term Disability Insurance
• Life Insurance
• 401k with match
• 10 paid holidays
• Paid Time Off